KeyboardShortcuts2.jpg

Welcome back! Two weeks ago I shared seven common keyboard shortcuts that will save you time. Many people do not realize how much time is spent moving their hands from the keyboard to the mouse and then back to the keyboard...multiple times every single work day!

This can add up! In the beginning, you must invest time to learn the shortcuts and get in the habit of using them, but it will be well worth the effort!

I'm sure you are very close to mastering the keyboard shortcuts previously presented, but they probably are not a habit quite yet. With that said, this week I am going to provide more insight into a common frustration of the cut and copy functions rather than introduce more keyboard shortcuts.

Let's say you have the following ordered list typed out in your Word document:

  1. Feed the cat
  2. Walk the dog
  3. Milk the cow
  4. Brush the horse

After you type your list, you realize the cow should really be milked before the dog needs to be walked. What should you do? You cut the "walk the dog" line and paste it after the "milk the cow" line of course! And you end up with this:

1. Feed the cat

2.

3. Milk the cow Walk the dog

4. Brush the horse

OR

1. Feed the cat

2. Milk the cow

3. Walk the dog

4. 

5. Brush the horse

"What just happened?" you ask. The hard return happened! It's the unseen formatting symbol at the end of a line, which tells the program to create a hard return (or new paragraph.) (There's a way to show formatting symbols, but in my opinion it makes the page much more difficult to read.*)

In the first example I did not copy the hard return and in the second example I did copy the hard return. Read on for a brief tutorial on how to move cut text with or without the hard return.

Cut with Hard Return

Step 1. Include the hard return in the highlighted section. The space between the red lines on the right is the hard return.   WHR 1.2
Step 2. Cut (ctrl x) the highlighted section. The image to the right shows the outcome from step 1.  WHR 2 
Step 3. Place your cursor in front of the text on line 3.
Step 4. Paste (ctrl v) the text.  WHR 3

 

 Cut without Hard Return

Step 1. Do not include the hard return in the highlighted section. WOHR 1 
Step 2. Cut (ctrl x) the highlighted section. The image to the right shows the outcome from step 1.  WOHR 2
Step 3. Place your cursor in front of the text on line 3 and select enter to create a new line. WOHR 3
Step 4. Paste (ctrl v) the text on the new line.  WOHR 4

  
*Below is a screen shot of this document with the formatting symbols turned on.

FormattingSymbols

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